Solutions
Take staffing registration interviews 24/7
Registrants do not wait. Coordinators are not buried in interviews. The AI Interviewer handles the first registration interview, and evaluations are generated against one shared set of criteria.
Challenge
Registration interviews turn on timing, not volume
In staffing registration, the time between applying and the registration interview feeds straight into how many people register. Those looking for their next role while still working cannot find time on a weekday. Coordinators, meanwhile, work weekday hours.
- A gap opens between application and interview, and another agency signs them first
- Evening and weekend requests go unmet, and the people already in work are the ones lost
- Criteria differ by branch, so the same background is rated differently by different coordinators
- Interviews fill the diary, leaving coordinators no time for the work that leads to placements
01
Application
A registrant applies
02
AI Screener
Scored against your criteria
03
AI interview
Runs 24/7 and in parallel
04
Evaluation generated
A score and its reasoning for each criterion
05
Final decision
Coordinator
The three shaded steps are automated. The pass-or-fail decision is made by a person. Identity verification and the statement of working conditions are carried out by a coordinator, as before.
Solution
Remove the limits on when you can take interviews, and align criteria across branches
The AI Interviewer runs 24/7 and handles interviews in parallel. Registrants come in from the URL they are sent or a QR code on your job page or a poster, hear the AI explain how registration and pay work, and take the interview whenever they like. Every branch uses the same questions and evaluation criteria, which keeps the spread between coordinators down.
- No scheduling back-and-forth; the interview can happen the day they apply
- Evening and weekend requests are met on the same terms
- A score and its reasoning are recorded for each criterion
- Coordinators can focus on the final decision and on matching
Show the numbers
| Month | Interviews |
|---|---|
| 25-09 | 36 |
| 25-10 | 38 |
| 25-11 | 29 |
| 25-12 | 44 |
| 26-01 | 35 |
| 26-02 | 29 |
| 26-03 | 28 |
| 26-04 | 46 |
| 26-05 | 49 |
| 26-06 | 33 |
| 26-07 | 24 |
| 26-08 | 34 |
425 interviews over the period. The busiest month was 26-05, with 49.
Results
A PE portfolio company and a listed staffing group
WHAT THEY DID
A general staffing group focused on manufacturing, engineering and sales. Candidate volume was unusually high, which is what led to a full rollout of Proomi.
RESULT
Automated mainly from resume screening through first interviews. Hiring cost fell 32% while hiring speed rose 28%.
WHAT THEY DID
Significantly automated the hiring process using AI interview solutions. Predefined evaluation criteria and question content to achieve interview visualization and standardisation.
RESULT
Introduced 24/7 AI interviewers, conducting nighttime and parallel interviews to reduce selection lead time and significantly reduce initial screening and interview workload. As a result, reduced hiring costs by 30% while significantly improving hiring speed and number of hires.
Figures measured at the companies concerned. They are not a guarantee of results.
Related pages
More detail, by topic
Registration interviews face the same problems whatever the type of employment. Here is how it works for contractors and agencies, and how the scoring works.
Contractor registration interviews →
For contractor roles in shops, get applicants to the interview on the day they apply.
Choose an AI interview by whether it can explain its scoring →
Four questions to check what the AI reads and the standard it scores against.
Frequently asked questions
Do registrants accept an AI interview?
Asked whether they would consider an AI interviewer rather than a person, 89% of candidates in their twenties said yes, with 84% in their thirties and 63% in their forties (our own 2024 research, 612 respondents). What they name is the absence of bias and harassment, and the fact that everyone is held to the same bar.
What information is the evaluation based on?
Evaluation is based on what the candidate says. Non-verbal signals such as facial expression, tone of voice and speaking pace are not used. This follows the direction set by the EU AI Act, the New York City ordinance and similar rules limiting emotion inference and non-verbal assessment.
Does the AI decide who is hired?
No. The AI can indicate a pass, but a rejection is decided by a person. The score is input to the decision; the coordinator makes it.
What about identity verification and the statement of working conditions?
A coordinator handles them separately from the AI interview. Proomi covers the first registration interview and the evaluation; procedures required under the Worker Dispatch Act stay with your own staff, as before.
Can we try it at only some branches or for some roles?
Yes. The routing decision, though — whether someone is interviewed by a person or sent to the AI — has to be made earlier in your hiring workflow.
Is the interview recorded?
Every interview is recorded and the audio is transcribed. Together with the score and reasoning for each criterion, it stays available in the admin console.
Can it connect to our existing systems?
CSV/Excel-based integration with an existing ATS is supported. API integration is also supported; please ask us what is available.
Can the evaluation criteria be tuned to our organisation?
Yes. It is not a system that learns by itself; you calibrate the evaluation criteria using your own past data. You can configure it yourself, or we can work alongside you.
Does the candidate need to prepare anything?
A browser is all they need. It works on desktop, smartphone and tablet, with no app to install.
How much does it cost?
Flex is bought per interview, with a 100-interview minimum. Around 100 is where enough data accumulates for the efficiency gains to show. For steady use there is Starter (240 interviews a year), and for high-volume hiring, Growth (500 a year). Interviews are counted as interviews actually taken; invitations that were not taken up are not counted. See pricing details
Show us your registration interview process exactly as it is
We will follow your current flow and show where the AI interview fits. Free, about 30 minutes.